Frequently Asked Questions Venue 114 Hire

What are Venue 114’s opening hours?

The Venue 114 Office and Box Office is open 8.30am – 5.00pm Monday to Friday, however, events can be held outside of these times. Please note, the venue is available to hire outside of office hours, on weekends and public holidays (additional charges may apply). Please contact a Venue Officer to discuss your event's requirement.

Is Venue 114 an accessible building?

Yes, Venue 114 has a range of accessible features to support the inclusion of all community members, please refer to our accessibility page for further information.

What is an interchangeable space?

An interchangeable space refers to a room that has walls that can be moved to reconfigure the space with adjoining rooms.

Does my venue hire cost include venue staff to set up and pack down my event?

No, venue hire costs include the use of a hired space and some equipment. Venue staff can set up and pack down the room/s for your event for an additional fee, please discuss with the Venue Officer. If you decide to complete your own set up and pack down please note your Venue Hire begins from the access time for set up and concludes at the exit time after pack down.

Do I need insurance?

Yes, it is a requirement of all hirers to have Public Liability Insurance Cover ($20 Million). Council holds Public Liability Insurance with LGM Queensland which is available to selected hirers. To determine whether or not you are eligible to be covered by this policy, please discuss with your Venue Officer when making your booking. If your event is not covered by our Policy please contact a licenced insurance company/broker to arrange cover and send us a copy of this policy. You will be required to provide us with a copy of your certificate of currency before your event can be confirmed.

Do I need to pay a bond?

Some events will require a bond payment:

  • Major Event/High Risk: A Major Event or High Risk event is determined as any function that involves alcohol and any function that is expecting a large attendance – e.g. Wedding / Birthday Party.
  • Regular User: A Regular User must hold 10 or more events, booked in advance, within a 12 month period. A regular user bond applies for these hirers.

Does Venue 114 provide catering?

Venue 114 does not provide onsite catering however we can provide a tea/coffee service and sweet biscuits if requested. We also have Zest (an espresso coffee Van) where you can order coffee and healthy snacks for your event, please refer to our services page for further information. Hirers can organise their own catering by arranging delivery of their requirements or hiring the commercial kitchen and engaging caterers of their choice to provide service on site. A list of local caterers (guide only) is available on the planning tools page

Is there Wi-Fi at the venue?

Yes, Venue 114 has WI-FI throughout the venue. The ground floor is covered by the SCC Free Public WI-FI network. There is no password required to connect to this network but you will need to accept Council’s terms and conditions when you open your browser (e.g. Internet Explorer/Chrome/Firefox) in the first instance.

If you are using a room on the first or second floor of the venue, your Venue Officer will provide the necessary network and password information to access the WI-FI on your arrival at the venue.

If I bring my own laptop, what connections do I need?

You will need to ensure your device has a HDMI output to connect to a Smart TV or Data Projector. It is your responsibility to provide an adapter for your own device if it does not have a HDMI output.

What is the aspect ratio of the projector?

The full stage fixed screens (Hall 1 + Hall 3) have an aspect ratio of 16:9.

What is the size of the Smart TV screen?

The Smart TV screen is 65”.

What size are the tables?

  • Standard trestle (rectangular) tables = 183 cm x 76 cm
  • Thin trestle (rectangular) tables = 183 cm x 45 cm
  • Round tables (8-seater) = 153cm 
  • Card (square) tables = 76cm x 76cm

Does Venue 114 provide technical services e.g. audio and lighting?

Your venue hire charge includes use of basic AV equipment and support only. If your event requires specialist technical support, or a dedicated technician, additional charges will apply. Please discuss your requirements with your Venue Officer. Refer to our planning tools page for further technical information.

My event is open to the public, will Venue 114 promote my event?

The marketing of the event will always be the responsibility of the event organiser. Some complimentary marketing activities can be offered at the discretion of the venue. No marketing will be undertaken until the non-refundable booking deposit is paid and marketing content is provided. Refer to our planning tools page for further information.

My event is ticketed do I have to use Venue 114 ticketing services?

No, however we do encourage you to use Venue 114’s ticketing services as we can provide additional support to your patrons through our Box Office channels: over the phone, in person or online. Refer to our planning tools page for further ticketing information.

Can I serve alcohol at my event?

If you plan to have alcohol at your event you are required to discuss with a Venue Officer before your event. Venue 114 is not a licenced venue; therefore, the hirer must apply for a Liquor Permit if alcohol is sold or supplied at the event. Please discuss the liquor licensing regulations with the Venue Officer before applying for this permit. Liquor Permit applications must be lodged with the Office of Liquor & Gaming Regulations at least 3 weeks prior to the event date. Venue 114 must be provided with a copy of the Liquor Permit once approved.

Is Security required for my event?

If you are holding an event that involves alcohol, then it is a requirement that security is engaged for the duration of the event. Likewise, if your event does not involve alcohol, but is determined as a ‘Major/High Risk Event’ by the Venue Officer then it is a requirement that security is engaged for the duration of the event. The below information is a guide, your Venue Officer can provide further information regarding security requirements.

  • Cost is approximately $57 per hour, per guard.
  • Minimum guard requirement - ratio of 1 guard per 100 guests.
  • Guards have a minimum 4 hour duty requirement
  • Guards must be employed from the commencement of the event and/or alcohol consumption through to the time that all patrons have exited the venue (Event Start – Exit Time)
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